One Village Coffee is Looking for an Accounting & Administrative Assistant!

We are looking for an Accounting & Administrative Assistant to be part of our Village! Our Accounting & Administrative Assistant is a key player on our administrative team. You will work closely with the Administration and Finance Manager to ensure accurate bookkeeping, record-keeping, and organization for the company.

Primary Responsibilities

Accounts Payable

  • Manage accounts payable and connect with vendors as necessary, monitoring the AP email address
  • Enter bills received in accounting software and cashflow forecast, matching POs, and ensuring price accuracy in accounting software systems
  • Create purchase orders for inventory management
  • Schedule bill payments by ACH, wire or physical check
  • Record credit card expenses & schedule payments
  • Maintain documentation for team expenses & reimbursement, proactively

  • engaging the team for receipt submission and documentation
  • Process bi-weekly payroll and create related payroll entries in accounting software
Accounts Receivable
  • Manage accounts receivable and connect with customers as necessary, monitoring the AR email address
  • Receive customer payments in accounting software and cashflow forecast
  • Create customer statements for outstanding balances
  • Make bank or mobile bank deposits
  • Issue invoices and credit memos, as needed
  • Charge customer credit cards weekly Inventory Management
  • Create new products, variants, SKUs, and bills of materials in inventory management software
  • Assist with monthly inventory counts
  • Manage office and customer supplies
  • Manage consignment inventory
  • Financial Reporting
  • Assist with month-end closing, including bank and other account reconciliations, financial report creation and analysis
  • Assist with monthly inventory counts
  • Manage office and customer supplies
  • Manage consignment inventory
  • Financial Reporting
  • Assist with month-end closing, including bank and other account reconciliations, financial report creation and analysisRun monthly/quarterly sales report
  • Monitor monthly budget and report red flags
  • Reporting liaison for required certifications (e.g. Fair Trade)
  • Assist with analysis and reporting for annual workers compensation audit
  • Other accounting requests as needed
Administration
  • Responsible for onboarding new and offboarding terminated employees
  • Maintain employee personnel files
  • Manage annual health care enrollment, being responsible to ensure team

  • members elect/waive coverage
  • Liaison for HR vendors
  • Get and distribute the mail daily
  • Back up for answering phones
  • Other administration requests as needed

Skills and Qualifications

  • College graduate with bachelor's degree in accounting or a related field with bookkeeping experience 
  • Ability to organize and manage a variety of responsibilities
  • Excellent communicator, confident to interact verbally and in writing with team members,

  • customers, and vendors
  • Experience with Microsoft 365, QuickBooks Online, payroll software, and inventory management software  

  • Understanding of both accounts receivable and accounts payable functions
  • Attention to detail
  • Self-motivated
  • Team player
  • Bilingual in Spanish and English preferred

Benefits

  • Health insurance
  • 80 hours vacation and 3 personal days
  • Positive work atmosphere, and arms’ reach to coffee
  • Hands-on experience
  • Free weekly 12 oz bag of coffee
  • Safe working environment – COVID-19 safety practices
Hours and Locations
The Accounting and HR Assistant will be a full-time, salaried position, working onsite in our Souderton location from 8 am – 4:30 pm Monday – Friday. This position reports to the Administration and Finance Manager.
One Village Coffee celebrates differences and is proud to be an equal opportunity workplace.
Interested? Please submit a copy of your resume to Customer Support at support@onevillagecoffee.com! We look forward to you joining the One Village Team!

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